Manufacturing
Hold the bill until the goods hit the dock.
Supplier invoices often beat the shipment. Fluxity links each invoice to its purchase order, waits for the goods receipt when a vendor requires it, and checks your ERP for a duplicate before any bill is created.
Documents
The paper behind every purchase
A manufacturer's AP is a three-document problem: what you ordered, what arrived, and what the supplier says you owe. Fluxity keeps them together.
Supplier invoices
Raw materials, components, packaging, MRO. Fluxity reads every line item, not just the total, and codes each line on its own.
How Fluxity handles this: Supplier invoicesPurchase orders
Fluxity finds the PO an invoice belongs to and uses it to code the lines, so the bill reflects what purchasing approved.
How Fluxity handles this: Purchase ordersGoods receipts
For vendors you set up this way, a bill only goes out after the goods are confirmed received. Until then the invoice waits in Awaiting receipt and rechecks on its own.
Freight and bills of lading
Inbound freight invoices and BOLs, with carrier, shipment references, and accessorial charges captured for reconciliation.
How Fluxity handles this: Freight and bills of lading
A morning in the queue
The invoice came in. The steel didn't.
Each status below is one Fluxity shows. The difference from a manual process is the last column: most rows need nothing from you, and the ones that do say exactly what.
| Document | Status | What Fluxity did | Left for you |
|---|---|---|---|
| Document: Cold-rolled coil, 3 linesCalder Steel Supply | Status: Awaiting receipt | What Fluxity did: Linked to the purchase order. The receipt is not posted yet, so the bill waits and rechecks on its own. | Left for you: Nothing until the receipt posts. Then push. |
| Document: Corrugated cartonsBrightfold Packaging | Status: Matched | What Fluxity did: Matched to the PO and the goods receipt. Lines coded from the PO. | Left for you: Push to ERP, then approve the draft bill there. |
| Document: Tooling, first orderMeridian Machine Works | Status: Needs attention | What Fluxity did: Read every line. A new tooling line had no confident GL suggestion, so it was left open instead of guessed. | Left for you: Code the one line, then push. Fluxity remembers it. |
| Document: Spindle bearings, resentOkafor Industrial | Status: Duplicate | What Fluxity did: Recognized the bill Fluxity already created and did not send a second one. | Left for you: Nothing to fix. |
How it works
PO to draft bill
The invoice arrives
Suppliers email your Fluxity inbox, or AP drops the PDF in. Fluxity reads the supplier, invoice number, dates, totals, and every line item.
It is linked to the purchase order
Fluxity finds the matching PO and codes the lines from it. If you change a quantity or a code, the match runs again.
It waits for the goods, if you ask it to
For vendors set up for receipt matching, the invoice sits in Awaiting receipt until the receipt is posted, then becomes ready to push without anyone chasing it.
A draft bill goes to your ERP
Click Push to ERP. After duplicate and required-field checks, Fluxity creates the vendor bill as a draft with the original invoice attached, ready for your approver.
Manufacturing questions
Yes, per vendor. An administrator sets which vendors need a confirmed receipt. Their invoices wait in Awaiting receipt, recheck on their own, and become pushable once the receipt arrives.
Every line item. That is what lets a bill be coded from the purchase order line by line instead of as one lump sum.
If Fluxity already created this bill, it does not create a second one and marks the document Duplicate; there is nothing to fix. If a matching bill (same vendor, invoice number, amount, and currency) was posted directly in your ERP, the push is blocked and names that bill, so you can mark it handled and link it. Only an administrator can force a new bill, and they have to give a reason.
Fluxity creates the vendor bill in your ERP as a draft with the original invoice attached, so the approval you already run happens where it always has. Fluxity does not post around your approvers.
Choose which vendors wait
for the goods receipt.
Book a demo with your actual documents.