Consumer Packaged Goods
Every co-packer, 3PL, and carrier, coded the same way twice.
Growing brands add vendors faster than AP adds people. Fluxity learns how you code each one, carries location and class onto every line, and stops the re-sent invoice before it becomes a second bill.
Documents
A long tail of vendors, each with its own invoice
Ingredients, packaging, co-manufacturing, warehousing, freight. Each vendor bills differently, and each needs to land on the right location and class.
Co-packer and ingredient invoices
Fluxity reads every line and codes it the way you have coded that vendor before. Make a rule once, and that vendor's lines are coded the same way going forward.
How Fluxity handles this: Co-packer and ingredient invoices3PL and warehousing invoices
Storage, handling, and pick-and-pack lines carry the location and class your ERP needs. When a line is new and Fluxity is not confident, it leaves it for you instead of guessing.
Carrier invoices and BOLs
Freight bills and bills of lading, with carrier, shipment references, and accessorial charges captured for reconciliation.
How Fluxity handles this: Carrier invoices and BOLsBroker statements and re-sent invoices
The invoice that arrives again with a statement. Fluxity checks your ERP for a posted bill before it creates anything.
A morning in the queue
Forty vendors. The same four questions.
Is this coded right, is it a repeat, does the ERP have what it needs, and does anyone need to look? Fluxity answers the first before you open the queue and checks the next two when you click Push to ERP.
| Document | Status | What Fluxity did | Left for you |
|---|---|---|---|
| Document: Co-pack run, two SKUsHarbor & Vine Co-Packing | Status: Matched | What Fluxity did: Applied the rule you made for this vendor: one cost-of-goods account, the plant's location and class. | Left for you: Push to ERP, then approve the draft bill there. |
| Document: Storage and handlingWestgate 3PL | Status: Needs attention | What Fluxity did: Coded the storage lines from vendor history. A new pallet-relabel line had no confident suggestion, so it was left open. | Left for you: Code the one line, then push. Fluxity remembers it. |
| Document: Ingredients, new warehouseSunfield Oats | Status: | What Fluxity did: Coded and ready, but the location on the bill is inactive in your ERP, so the push stopped and says so. | Left for you: Choose the active location, then push again. |
| Document: Broker fees, with statementCrestline Brokerage | Status: Duplicate | What Fluxity did: Last month's invoice, sent again. Fluxity already created that bill, so no second one was made. | Left for you: Nothing. The bill is already there. |
How it works
From vendor inbox to draft bill
Every vendor sends to one inbox
Point vendors at your team's Fluxity inbox address, or upload PDFs and images directly. No sorting by vendor, entity, or location first.
Lines are coded the way you code them
Fluxity suggests a GL account per line from the purchase order, your rules, or the vendor's history, with subsidiary, location, and class where your ERP requires them.
Only the uncertain lines wait for you
Accept GL applies the confident suggestions in one click and tells you what it left. Every correction you make is remembered for that vendor.
Draft bills reach your ERP
Click Push to ERP. After duplicate and required-field checks, Fluxity creates each bill as a draft with the original invoice attached, ready for approval.
CPG questions
No template setup. Fluxity reads a new vendor's invoice the first time it sees it. Coding improves as you confirm or correct it, and Make a rule locks a vendor's coding in when you want it fixed.
Yes. Lines can carry the subsidiary, department, location, class, or customer your ERP requires. If one is missing or inactive, the push is blocked with the reason, not posted incomplete.
If Fluxity already created this bill, it does not create a second one and marks the document Duplicate; there is nothing to fix. If a matching bill (same vendor, invoice number, amount, and currency) was posted directly in your ERP, the push is blocked and names that bill, so you can mark it handled and link it. Only an administrator can force a new bill, and they have to give a reason.
Fluxity creates the vendor bill in your ERP as a draft with the original invoice attached, so the approval you already run happens where it always has. Fluxity does not post around your approvers.